Document Management Systems & Products

TokOpen

TokOpen is a powerful and comprehensive electronic document management and workflow solution. Used by many organisations throughout the world, TokOpen centrally manages the flow of documents between users, departments and external customers and suppliers, maintaining constant document and user security by controlling who has access to which documents and files. There is extremely tight and flexible control of file and document security and user privileges supporting immediate on-line access to those who are authorised to access documents - all under a highly disciplined central control regime.

TokOpen and its associated modules enables any local authority to manage the creation, distribution and lifecycle management of their existing paper based business processes.
Inbuilt workflow functions can be totally customised to fit specific processes such as planning applications, housing and benefit applications and other functions.

The additional ERM module enables mainframe reports to automatically be archived and accessed. All information can be accessed via internal officers or externally via secure web based browsers for public access.

b-Wize

b wize is an automated solution which can classify, automatically index and then route just about any document.

b-Wize Invoice allows you to scan in and automatically capture invoice header and line item information and then pass on to any back office accounts system such as Oracle or Open accounts. Invoices can therefore be processed with 75% less manpower, more accurately and faster thereby enabling finance departments to meet payment targets easily. Users such as Ayrshire Council have shown massive savings on invoice processing costs by using it.

b-Wize Mail allows you to automatically sort and process incoming mail such as benefits forms, bank details, claim forms, expenses, customer correspondence and automatically route them to the appropriate department or person in a controlled digital workflow process.

b-Wize products are fully compatible with virtually all pre-existing document management and e Government solutions and allow you to add extra value and performance to the front end document and information capture process.

IMR Alchemy

IMR Alchemy is an easy to use document and information archive solution. Archive of existing MS Office, scanned documents, drawings, CAD files and HTML data can all be integrated into a single easy to use information access resource either from CD, network or via a webserver.